Title
Heating, Ventilation and Air Conditioning Filter Maintenance & Repair - IFB 22 - FMD - 008 - Amendment (Ordinance S-50091)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Agreement 154827 with American Air Filter Company, Inc. to provide funding to the agreement for the Water Services Department. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $690,000.
Report
Summary
The purpose of this amendment is to add funding to support the Water Services Department use of the Public Works Department Agreement. This agreement will provide the Water Services Department with heating, ventilation and air conditioning (HVAC) filter supply and replacement services on an as needed basis. The agreement will provide the ability to maintain the air quality in the Water Services buildings with the services provide by American Air Filter.
Contract Term
The contract term remains unchanged ending on Aug. 31, 2023, with three options to extend in increments of one year each.
Financial Impact
The initial authorization for HVAC Filter Maintenance & Repair was for an expenditure not to exceed $11,500,000. This amendment will increase the authorization for the agreement by an additional $690,000, for a new total not to exceed $12,190,000.
Funds are available in the Water Services Department’s Operating budget.
Concurrence/Previous Council Action
The City Council approved HVAC Filter Maintenance Services and Supply Agreement 154827 (S-47698) on July 16, 2021.
Department
Responsible Department
This item is submitted by Deputy City Managers Ginger Spencer and Mario Paniagua, and the Water Services and the Public Works departments.