Title
Donation from Phoenix Police Foundation (Ordinance S-48137)
Description
Request to authorize the City Manager, or his designee, to accept a donation from the Phoenix Police Foundation of $24,750 for the purchase of new scheduling software provided by InTime Services Inc. for the Communications Bureau. Further request authorization for the City Treasurer to accept, and the City Controller to disburse, all funds related to this item.
Report
Summary
The purchase of a new scheduling software would allow the Communications Bureau to be more efficient with scheduling and overtime spending. InTime Services Inc. is software which allows for automated staffing to reduce human error, overtime expenditures, and the amount of time supervisors spend on staffing assignments, so more time is focused on operational oversight. The software allows for analyzing staffing trends and better projection of future staffing allocation needs. If this grant is approved, the funding would pay the first-year subscription fee and the Communications Bureau would budget for future years.
The Phoenix Police Foundation is a 501(c)(3) charitable organization. The Foundation is committed to addressing unmet needs of the Phoenix Police Department, providing financial assistance in crisis situations and recognizing those who protect our community.
Procurement Information
InTime Services Inc. was identified as a sole source vendor due to the auto-scheduling feature, which will significantly reduce the amount of time it takes to process staffing for a given interval. Currently it takes a FTE to complete staffing for a single day where InTime can do that in minutes with a click of a button.
Contract Term
The contract will begin on or about Nov. 17, 2021, and will be for one year. After that, the Phoenix Police Department will come back to City Council to seek a five year extension.
Financial Impact
The cost for the first year is $24,750 and $19,200 each year after that. The donation from the Police Foundation will pay for the first year and the Communications Bureau will budget for future years.
Concurrence/Previous Council Action
This item was recommended for approval by the Public Safety and Justice Subcommittee by a vote of 3-0 at the Sept. 8, 2021 meeting.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.