Title
Canon PowerShot Digital Camera - Requirements Contract - IFB 19-132 (Ordinance S-46053)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with PC Links, LLC, to purchase Canon PowerShot SX420 IS Point and Shoot Digital Cameras for the Police Department in an amount not to exceed $125,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Canon camera is used by Phoenix patrol officers to document crime scene evidence and injuries in the field by first responding officers and investigative details. Our officers are currently certified to use this camera. Also, Canon PowerShot SX420 IS model does not have any internal memory. This is an important feature that keeps the camera from being discoverable in court. If the camera had internal memory it would have to be impounded as evidence and it would be unavailable for use until the court case was complete, which in some cases could take years. This equipment is a critical part of the Phoenix Police Department's effort to provide life safety services to the public and for use on critical incidents and complicated crime scenes.
Procurement Information
Invitation for Bid (IFB) 19-132 was conducted in accordance with Administrative Regulation 3.10. The notice of bid was sent to 36 registered vendors and was publicly posted and available for download on the City website. Six offers were received by the Procurement Division on April 26, 2019. Five offers were determined to be non-responsive for not meeting the requirements of the solicitation. The offer submitted by PC Links, LLC was evaluated based on price, responsiveness to specifications and responsibility to provide the required goods. The price offered was determined to be fair and reasonable based on a comparison with previous purchases. The Deputy Finance Director recommends that the contract with PC Links, LLC be accepted.
Contract Term
The five-year contract term will begin on or about Oct. 15, 2019.
Financial Impact
The aggregate contract value will not exceed $125,000. Funds are available in the Police Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Police Department.