Title
Senior Programs Entertainers and/or Instructors Qualified Vendor List (Ordinance S-48025)
Description
Request to authorize the City Manager, or his designee, to award, enter into agreements and approve adding responsive offerors to the existing Qualified Vendor List (QVL) for Senior Programs Entertainers and/or Instructors. Further, request to authorize the City Controller to disburse funds in an amount not to exceed $750,000 for the life of the QVL.
Report
Summary
Through 15 Senior Centers, the Human Services Department (HSD) provides classes and activities for senior Phoenix residents. This program uses contracted entertainers, instructors, and presenters to deliver various activities including, but not limited to, dance, physical and mental fitness, music, arts and crafts, theater, structured social interactions, computer and internet instruction, Memory Cafes, and language classes. All programming is designed to improve the cognitive and physical capacities of Phoenix senior residents and improve their overall quality of life.
Procurement Information
A Request for Qualifications, RFQu-21-CSSD-46, was conducted in accordance with City of Phoenix Administrative Regulation 3.10. HSD received a total of 19 offers on July 15, 2021. All offers were determined to be responsive and responsible to the solicitation requirements.
The Procurement Officer evaluated all offers for pass/fail criterion on the following minimum qualifications: two years of verifiable instruction experience and certification for all services being submitted.
The following offerors met all solicitation criteria and are recommended to be added to the existing QVL:
- Anuradha Goyal
- Artsy Smartsy
- AVID Consulting, LLC
- Blakely White dba Blakely’s Ceramics
- Calieb Crump
- Charol Balkenbush
- Chen S. Realty, LLC
- Darren The Guitar Guy
- Dave Swaim Entertainment
- Don Bae
- Hema Thanki
- Jay Farris
- Julieann Hathaway
- Norma-Jean Strickland
- Phoenix Song, Inc. dba Phoenix Tech Gurus
- Playback Arizona
- SoSco Flute & Guitar Duo
- Televeda Systems, LLC
- The Center for Professional Development, Inc.
Contract Term
The existing QVL is in effect from July 1, 2020, through June 30, 2025, with no options to extend. The resulting contracts from RFQu-21-CSSD-46 will be in effect on or about Oct. 20, 2021, through June 30, 2025.
Financial Impact
The total cost of the contracts will not exceed $750,000 over the life of the QVL. Funding is available in HSD's General Fund operating budget.
Concurrence/Previous Council Action
Ordinance S-46413 was adopted on March 4, 2020, awarding the initial QVL.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services Department.