Title
Carrier and Broadband Provided Services (Ordinance S-48206)
Description
Request to authorize the City Manager, or his designee, to allow additional expenditures and to extend the term of the Letters of Agreement with CenturyLink Communications, LLC dba Lumen Technologies Group, LLC, Contract 155451; Cox Arizona Telecom, LLC, Contract 155343; and Zayo Group, LLC, Contract 155342 to continue to purchase carrier and broadband provider services for departments Citywide. The additional expenditures will not exceed $3,150,000. Further request to authorize the City Controller to disburse all funds related to this item.
Report
Summary
City departments utilize carrier and broadband provider services for telecommunication lines, circuits and services used across the City. Services include internet, phone lines, data circuits and distributed denial of service protection. The usage of these technologies is critical to the operations of all City departments. Services are procured utilizing the State of Arizona cooperative agreements, which offer significant cost savings due to the benefit from local government pricing and volume discounts. These letters were approved as an interim agreement to allow the City to pay for monthly carrier and broadband services while the City adopts the new State of Arizona cooperative agreements. These expenses are essential to the operations of the City, as they provide telecommunication lines, circuits, and services used to satisfy a variety of needs across the City.
Contract Term
The term of these agreements will be extended through June 30, 2022. This request will allow additional time for the City to enter into and negotiate linking agreements and obtain City Council authorization to adopt them.
Financial Impact
Upon approval of $3,150,000 in additional funds, the revised aggregate value of the agreements will not exceed $6,300,000. Funds are available in various City departments' budgets.
Concurrence/Previous Council Action
These letters of agreement were originally approved by City Council on June 2, 2021, Ordinance S-47655.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Information Technology Services Department.