Title
Trailhead Custodial Maintenance Services (Ordinance S-51277)
Description
Request to authorize the City Manager, or his designee, to enter into Letter of Agreement with Bio Janitorial Services, Inc. to continue to provide trailhead custodial maintenance services for the Parks and Recreation Department in an amount not to exceed $175,350 over the term of the agreement. Further request to authorize the City Controller to disburse all funds related to this item.
Report
Summary
This agreement will provide comprehensive janitorial and grounds maintenance support for trailheads and visitor centers throughout the City. The contractor will clean and maintain restrooms, ramadas, picnic areas, parking lots, etc. These facilities are heavily utilized by residents of Phoenix year-round and this contract will ensure facility cleanliness to enhance and support the quality of the customer experience.
This agreement will reinstate the terms and conditions of the previous agreement 150789. The agreement is necessary to maintain trailhead custodial maintenance services through December 31, 2024.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on Special Circumstances Without Competition.
Contract Term
The term of this agreement will be September 18, 2024 through December 31, 2024, or upon issuance of a new contract for the covered services pursuant to the City's procurement procedures, whichever is sooner.
Financial Impact
The aggregate value will not exceed $175,350. Funds are available in the Parks and Recreation Department budget.
Concurrence/Previous Council Action
The City Council previously approved the original request for these services:
- Trailhead Custodial Maintenance Services Contract 150789 (Ordinance S-45963) on August 28, 2019.
Department
Responsible Department
This item is submitted by Deputy City Manager John Chan and the Parks and Recreation Department.