Title
Fuels Maintenance System Contract RFA 25-FSD-021- Request for Award (Ordinance S-51637) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Multiforce Systems Corporation to provide hardware and software support of the City's fuel management systems for the Public Works Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $840,000.
Report
Summary
The Public Works Department is responsible for 86 fuel facilities containing systems that enable data entry and communication between the fuel facility and Public Works. These systems are required to allow access to fuel and to provide electricity for all City owned vehicles and equipment. These systems also track fuel and electricity usage, monitor fuel inventories, and monitor equipment odometers for the preventative maintenance scheduling of the vehicles and equipment. This agreement will allow necessary maintenance and repairs of these systems and upgrades, which is necessary for fueling all of the City's vehicles and equipment.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a determination memo citing that Multiforce Systems Corporation is the sole source provider of Fuel Force, the system that is installed at all 86 fuel facilities.
Contract Term
The initial three-year contract term shall begin on or about April 1, 2025, with two one-year renewal options for total contract option term of five years.
Financial Impact
The contract will have a total aggregate amount not to exceed $840,000 over the life of the contract. Funds are available in the Public Works Department budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Works Department.