Title
Vehicle Rental Services Contract - IFB-24-0351 - Request for Award (Ordinance S-51389) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with The Hertz Corporation to provide vehicle rental services for departments Citywide. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $208,850.
Report
Summary
This contract will provide vehicle rental services in good mechanical and physical condition for citywide usage. Citywide departments will have the ability to make daily, weekly, or monthly reservation rentals for a variety of vehicle classes such as compact, intermediate, full size, minivans, cargo van, and box trucks. Furthermore, the use of this contract is necessary for the Fire Department, as sponsoring agency for Arizona Task Force 1, to ensure their team can obtain vehicles to maintain their readiness for rapid deployment when responding to large scale incidents locally and nationally.
Procurement Information
An Invitation for Bid procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
There were four offers submitted and two were deemed to be responsive and responsible. The procurement officer evaluated the offers based on price and recommends award to the following Offeror:
Contract Term
The contract will begin on or about November 13, 2024, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $208,850. Funding is available in the various departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.