Title
Water Coolers/Jugs and Ice Chests - Requirements Contract - IFB 17-164 (Ordinance S-43465)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Copper State Supply, Inc., to provide water coolers/jugs and ice chests for City of Phoenix departments. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This contract will be utilized to purchase water coolers/jugs and ice chests for all City of Phoenix departments, including but not limited to, Parks and Recreation, Aviation, Street Transportation and Water Services. The water coolers/jugs and ice chests are needed to keep employees hydrated, which is critical for employees working out in the field so they do not experience heat stress disorders; such as heat cramps, heat exhaustion and heat stroke.
Procurement Information
An Invitation for Bid, lFB 17-164 Water Coolers/Jugs and Ice Chests was conducted in accordance with Administrative Regulation 3.10. Four offers were received by the Procurement Division on March 17, 2017.
Copper State Supply, Inc.: $17,360.50
Construction Tool & Supply: $19,780.55
Six Points Hardware: $20,542.15
Copperstate Industrial Supply: $27,408.00
The Deputy Finance Director recommends that the offer from Copper State Supply, Inc., be accepted as the lowest-priced, responsive and responsible offeror.
Contract Term
The five-year contract term will begin on or about June 1, 2017.
Financial Impact
The aggregate contract value will not exceed $95,000 (including applicable taxes) with an annual estimated expenditure of $19,000. Funds are available in City of Phoenix departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.