Title
Electrical Parts and Supplies Contract - IFB-26-FMD-012 - Request for Award (Ordinance S-52261) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Crescent Electric Supply Company, Electric Supply, Incorporated, Elliott Electric Supply, Inc., Lighting Unlimited, Incorporated, and Six Points Hardware, Inc. to provide electrical parts and supplies for the Public Works Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of these contracts will not exceed $17,500,000.
Report
Summary
The Public Works Department is responsible for maintenance and repair of approximately 879 City-owned facilities. The Facilities Operations Division requires these contracts to purchase necessary electrical parts and supplies from vendors with a local Maricopa County presence. Local availability of electrical parts and supplies is vital to ensure that critical facilities, including those of Fire, Police, and other public-facing facilities, are maintained and in continuous operation. Known General Obligation Bond Program expenditures for upcoming projects, within the next eight months, is approximately $2,000,000.
Procurement Information
An Invitation for Bid procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
The City received seven offers, and five of them were deemed to be responsive and responsible. The Procurement Officer evaluated the offers based on availability and discounts off published prices, list prices, and catalog prices and recommends award to the following Offerors:
- Crescent Electric Supply Company
- Electric Supply, Incorporated
- Elliott Electric Supply, Inc.
- Lighting Unlimited, Incorporated
- Six Points Hardware, Inc.
Contract Term
These contracts will begin on or about October 1, 2025, for a three-year term with two one-year options to extend.
Financial Impact
The contracts' combined aggregate value will not exceed $17,500,000. Funding is available in the Public Works Department's operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the Public Works Department.