Title
Work and Asset Management (WAM) Migration Consulting Services Contract - Request for Award (Ordinance S-48831)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with TMG Utility Advisory Services, Inc., to provide Work and Asset Management consulting and project management services for the Water Services Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $3,562,320.
Report
Summary
This contract will provide migration consulting services for the transition of the Water Services Department's (WSD) ITS Oracle Work and Asset Management (WAM) 1.9X solution to an Oracle WAM 2.X solution. WSD uses Oracle’s WAM version 1.9X to document work and asset management activities. WAM 1.9X is no longer supported by Oracle and is at its end-of-life.
Offeror's services include but are not limited to: project oversight and management, change management, assessments, recommendations, design, migration and post-implementation support.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
A Request for Qualifications procurement was processed in accordance with Administrative Regulation 3.10 to establish a Qualified Vendor List (QVL). A Call for Task Order was sent to the vendors on the QVL. Three Offerors submitted proposals and were deemed to be responsive and responsible.
Offerors
Stantec Consulting Services Inc.
TMG Utility Advisory Services, Inc.
Woolpert, Inc.
An evaluation committee of City staff evaluated those offers based on the following criteria:
Qualifications and Experience (0-250 points);
Project Approach (0-225 points);
Capabilities (0-200 points);
Qualifications of Personnel (0-175 points); and
Price (0-150 points).
After reaching consensus, the evaluation committee recommends award to the following offeror:
Selected Bidders
TMG Utility Advisory Services, Inc.
Contract Term
The contract will begin on or about July 1, 2022, for a three-year term with two one-year options to extend.
Financial Impact
The contract value will not exceed $3,562,320.
Funding is available in the Water Services Department Capital Improvement Program budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.