Title
Landscaping and Utility Vehicles, Trailers, and Equipment - Requirements Contract (Ordinance S-45676)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Drake Equipment of Arizona, Inc.; Bingham Equipment Company; Alamo Group, Inc.; A&G Turf Equipment, Inc.; LZ Delta, LLC; Arizona Machinery, LLC; Fleming Trailers, Inc.; Diamond Mowers, LLC; Titan Machinery, Inc.; A to Z Equipment; Deere & Company, to purchase utility vehicles, tractors, trailers, all terrain vehicles, golf carts, and lawn and garden equipment used by departments Citywide in an amount not to exceed $5,000,000 over five years, or approximately $1,000,000 annually. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Adopting the new multi-vendor State contract will allow the City to purchase trailers, utility vehicles, mowers, sprayers, tractors, and small landscaping tools and equipment at a statewide government discounted rate for various City departments. The equipment purchased in these contracts will be used to maintain the landscaping in the City's parks and right-of-ways that must be kept up to City Code; and to allow City employees to perform their job duties in a safe and efficient manner. The primary departments utilizing the contracts are: Aviation, Public Works, Parks and Recreation, Street Transportation, and Water Services. Approximately 85 percent of the contract spend is used by enterprise funds.
Procurement Information
By utilizing the State cooperative contracts, the City benefits from the State of Arizona cooperative contract rates.
Contract Term
The five-year contract period for these vendors will begin June 1, 2019.
Financial Impact
The aggregate five-year contract value shall not exceed $5,000,000, or approximately $1,000,000 annually. The contract value is based on historical spend. Funds are available in all City of Phoenix departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.