Title
One-Time Purchase of State-Mandated 9-1-1 Call Processing Equipment and Support Services (Ordinance S-46212)
Description
Request to authorize the City Manager, or his designee, to allow the one-time purchase of Emergency Services 9-1-1 answering equipment software and services for the Phoenix Fire Department’s Regional 9-1-1 Services. In July 2019, the State of Arizona transferred this significant management and procurement responsibility to the City of Phoenix Fire Department. This will be a one-time expenditure of $2,300,000 with Intrado Inc. in order to meet critical regional 9-1-1 needs. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Fire Department seeks to purchase Emergency Services 9-1-1 answering equipment software and services as well as installation and training which includes an Internet Protocol (IP) Network (ESInet). The Finance Department is currently negotiating the cooperative linking agreement with West Safety Services/Intrado Inc. Because the new cooperative linking agreement will not be in place by January 2020, this one-time purchase must be made now in order to meet the State-mandated installation project deadline. This one-time purchase will serve the following 9-1-1 regional dispatch partners: City of Mesa Fire, City of Mesa Police, City of Surprise Police, and Town of Paradise Valley Police departments. The equipment software and services are vital in responding to residents and other emergencies throughout the City and region.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as a result of an approved Determination Memo for alternative competition to use cooperative agreement E07-18 for 9-1-1 Call Processing Equipment and Support for the Regional 9-1-1 Services Emergency Services awarded by Houston-Galveston Area Council (H-GAC) that began on July 1, 2018.
Contract Term
For continuation of services and to avoid any disruption of the 9-1-1 regional dispatch system due to age of critical equipment, the one-time purchase must be made in December 2019.
Financial Impact
Expenditures will not exceed $2,300,000. Funds are available in the Fire Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Fire Department.