Title
Emulsified Asphalt - Requirements Contract - IFB 20-047 (Ordinance S-46339)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Ergon Asphalt & Emulsions Inc. to provide cationic quick set (CQS) and polymer modified rejuvenating emulsion (PMRE) asphalt paving emulsion in an amount not to exceed $518,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Asphalt emulsions are environmentally friendly, energy efficient and cost effective products used for pavement preservation. Street Maintenance crews utilize emulsion products to pave, patch, repair and/or coat major, collector, and local streets and parking lots. The CQS and PMRE emulsion products are classified for use as fog seal treatments on asphalt pavement surfaces. Fog seals are applied on streets with narrow cracks to slightly restore lost flexibility of the pavement surface, provide a deep, rich black pavement color, and most importantly help preserve the underlying pavement structure.
Procurement Information
IFB 20-047 Emulsified Asphalt, was conducted in accordance with Administrative Regulation 3.10. The solicitation was sent via email to 79 vendors and was posted on the City's website for three weeks. One offer was received by the Finance Department Procurement Division on Dec. 6, 2019. The price has been determined to be fair and reasonable based on past purchases.
The Chief Financial Officer recommends the offer for the above vendor be accepted as the responsive and responsible offer.
Contract Term
The contract term will begin on or about March 1, 2020 through Feb. 28, 2025.
Financial Impact
The aggregate contract value will not exceed $518,000 and funds are available in the Street Transportation Department budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Finance and Street Transportation departments.