Title
Laboratory Management Information System Maintenance and Repair - RFA 16-230 (A) (Ordinance S-47733)
Description
Request to authorize the City Manager, or his designee, to allow additional expenditures and to extend Agreement 143099 with Justice Trax, Inc., for the purchase of Laboratory Management Information System (LIMS) Maintenance and Support for the Police Department. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $146,205.
Report
Summary
The agreement will provide software support, maintenance and software updates for Justice Trax, Inc. Laboratory Management Information System (LIMS). The LIMS software is utilized by the Police Department/Laboratory Services Bureau to track approximately 80,000 items of evidence, manage lab requests and write lab reports on approximately 25,000 completed analyses. The LIMS software has annual licensing fees necessary to continue use of the product and ensure the support and upgrades are available.
The contract extension is necessary in order to ensure the Police Department's operational needs are not interrupted, while a new procurement process is completed.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
Upon approval, the contract term will be extended through June 30, 2022.
Financial Impact
Upon approval of $146,205 in additional funds, the revised aggregate value of the contract will not exceed $886,205. Funds are available in the Police Department's budget.
Concurrence/Previous Council Action
This contract was originally approved by City Council on June 22, 2016.
Department
Responsible Department
This item is submitted by Assistant City Manager Jeff Barton and the Police Department.