Title
Phoenix Sky Harbor International Airport Terminal 4 Fire Pump and Service Entrance Section Replacement - Professional Services - AV21000107 (Ordinance S-51907) - District 8
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with SmithGroup, Inc. to provide Professional Services that include design and construction administration and inspection services for the Phoenix Sky Harbor International Airport Terminal 4 Fire Pump and Service Entrance Section Replacement project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $250,000.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads, and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to replace and upgrade the Phoenix Sky Harbor International Airport Terminal 4 processor main fire pump and connected service entrance section to support existing and new fire pump loads and to ensure compliance with current electrical code requirements.
As part of the Phoenix Sky Harbor International Airport Terminal 4 South 1 Concourse project, SmithGroup, Inc. prepared a study of the existing Terminal 4 fire protection system and found the existing fire pump serving Terminal 4 would benefit from an upgrade.
SmithGroup, Inc. was selected as the Architect of Record for the design phase of the Phoenix Sky Harbor International Airport Terminal 4 Fire Pump and Service Entrance Section Replacement project due to their unique knowledge of the proposed work. Design work included an upgrade to the electrical service to accommodate the fire pump upgrade.
Modifications to the original design for the electrical service are now required based on collaboration with Arizona Public Service. SmithGroup, Inc. and its subconsultants have become very familiar with the requirements and operations of Phoenix Sky Harbor International Airport Terminal 4 fire protection system, electrical service, and operations of the facility. The knowledge base SmithGroup, Inc. allows for minimal impacts to the project timeline and service areas while completing this additional work and is essential moving into the construction phase of this project.
SmithGroup, Inc.'s services include, but are not limited to: design modifications; construction administration and inspection services; and other tasks as assigned for a complete project.
Procurement Information
SmithGroup, Inc. was chosen for this project using a Direct Select process set forth in Section 34-103 of the Arizona Revised Statutes (A.R.S.). The Direct Select process reduces the time to procure professional services as opposed to an advertised selection process; meeting the project deadline, ensuring continuity and the most efficient use of staff and funding resources.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for SmithGroup, Inc. will not exceed $250,000, including all subconsultant and reimbursable costs.
Funding is available in the Aviation Department's Capital Improvement Program. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved:
- Architectural Services Agreement 155909 (Ordinance S-48324) on February 16, 2022.
Location
3400 E. Sky Harbor Boulevard
Council District: 8
Department
Responsible Department
This item is submitted by Assistant City Manager Inger Erickson, Deputy City Manager Mario Paniagua, the Aviation Department and the City Engineer.