Title
Street Transportation Department Public Outreach and Community Engagement Services - RFQu 63-2001 - Amendment (Ordinance S-50165)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Contracts 151323 with Gunn Communications, Inc.; 151324 with HDR Engineering, Inc.; 151322 with InRoads Info, Inc.; 151325 with REISTER Sonoran, LLC; 151326 with Urias Communications, LLC; and 151327 with Your Project Marketing and Outreach, LLC to allow additional expenditures for public outreach and community engagement services on an as-needed basis for the Street Transportation Department. The additional expenditures will not exceed $600,000. Further request to authorize the City Controller to disburse all funds related to this item.
Report
Summary
The Street Transportation Department uses contracted public engagement firms to assist with capital improvement projects and projects that affect large numbers of parcels. Enhanced public engagement helps shape projects and create awareness for people who may be temporarily affected by the construction. The current contracts allow us to effectively problem-solve, obtain temporary construction easements, provide public notification, prepare public meeting materials and operate project hotlines. Additionally, the contracted firms provide graphic design and multimedia support to help us reach broad and diverse audiences regarding transportation-related programs, projects and services.
The current contracts provide public outreach and community engagement services such as effective message development, use of multiple media formats including graphic and oral communications to broad and diverse audiences regarding street transportation related issues, programs and projects. The existing contracts will expire Jan. 31, 2025.
Additional funds are needed to support added initiatives associated with increased grant funding from the Governor's Office of Highway Safety, as well as expanded outreach on programs such as the Vision Zero Roadway Safety Action Plan, Active Transportation, Shared Micromobility, and CoolPavement.
Contract Term
The term of the existing contracts will remain unchanged and end on Jan. 31, 2025.
Financial Impact
This amendment will increase the authorization for these agreements by an additional $600,000 for a new total aggregate not-to-exceed value of $2.1 million. Funds are available in the Street Transportation Department's Capital Improvement Budget.
Concurrence/Previous Council Action
The City Council previously reviewed Public Outreach and Community Engagement RFQu 63-2001 (Ordinance S-46184) on Nov. 20, 2019.
Department
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Street Transportation Department.