Title
Utilize Maricopa County Cooperative Contract for Transcription Services (Ordinance S-45285)
Description
Request to authorize the City Manager, or his designee, to allow use of the Maricopa County Cooperative Contract Serial 171190-S with eScribers, LLC for transcription services for the Municipal Court, Public Defender's Office, and Law Department. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value is $350,000.
Report
Summary
The Municipal Court requires transcription services to transcribe court proceedings. The majority of transcripts requested are for cases that are on appeal and sent to Superior Court. Transcripts are required for appeal proceedings and when a court proceeding is over 90 minutes in length. Records of live proceedings are maintained as digital recordings in the Municipal Court and parties to such proceedings are entitled by law to have the recordings transcribed for appeals and other purposes.
Procurement Information
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative agreement from another public agency. The contract was awarded through a competitive process consistent with the City's procurement process, as set forth in the Phoenix City Code, chapter 43. The Maricopa County contract covers transcription services for the Municipal Court, Law Department, and Public Defender's Office. The Maricopa County contract was awarded on June 29, 2017.
Contract Term
The contract term will begin on or about Jan. 1, 2019 and end on or about Dec. 31, 2023.
Financial Impact
The aggregate contract value will not exceed $350,000. Funds are available in the Municipal Court, Law Department, and Public Defender's Office budgets.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr., Deputy City Manager Karen Peters, the Municipal Court, Law Department and Public Defender’s Office.