Title
Gamewell Fire Alarm System Testing, Inspection, Maintenance, Repair, Design and Modify - Requirements Contract - IFB 19-006 (Ordinance S-45330)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Metro Fire Equipment, Inc. to provide labor, equipment, tools, hardware, and reporting necessary to test, inspect, maintain, repair, design and modify the Phoenix Convention Center Department (PCCD) West and North Buildings' fire life safety system (FLSS). The five-year aggregate value of the contract will not exceed $750,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
PCCD will use services under this contract to provide labor, equipment, tools, hardware, and reporting necessary to test, inspect, maintain, repair, design and modify the West and North Buildings' fire life safety system (FLSS). This includes: fire alarm control equipment; field devices; networking hardware; PC graphical interface equipment; life safety cabling/fiber; sequence of events; and the integrated voice evacuation system up to and including full system replacement. As per the Phoenix Fire Code and National Fire Protection Association, a certified contractor is required in order to conduct work on the fire alarm system. The Contract will be for maintaining the Gamewell fire alarm system which monitors the West and North buildings.
Procurement Information
IFB 19-006 was conducted in accordance with Administrative Regulation 3.10. There was one offer received by the PCCD Financial and Procurement Services section on Nov. 27, 2018. The offer was evaluated on price, responsiveness to specifications and responsibility to provide the required services. The price was determined to be fair and reasonable. The solicitation notification was publicly posted and available for download from the City's website.
The vendor's offer is as follows: Metro Fire Equipment, Inc. - $120,000 annually.
Contract Term
The five-year contract term will begin on or about Jan. 23, 2019.
Financial Impact
The five-year aggregate value will not exceed $750,000, with an annual estimated expenditure of $150,000 including additional repair, design and modification services. Funds are available in the Phoenix Convention Center Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Phoenix Convention Center Department.