Title
Employee and Retiree Dental Plans Administration RFP HR 23-003- Request for Award (Ordinance S-50852)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Cigna Health Life Insurance Company (CHLIC) to provide Employee and Retiree Dental Plans Administration Services for the Human Resources Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $40,000,000.
Summary
CHLIC will partner with the City to provide sustainable and affordable Dental Plan administration services for the City's eligible employees and retirees and their eligible dependents. CHLIC will provide dental care options through local and national access to networks, comprehensive benefits, competitive pricing and excellent customer services. CHLIC will also provide claims processing, adjudication and administration services, coordination of benefits, and third party payments and recovery. These services are essential to eligible City employees, retirees and their eligible dependents enrolled in a City sponsored dental plan(s). City sponsored dental plans are part of the City's benefits package.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
A Request for Proposal procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Five vendors submitted proposals, three were deemed non-responsive and two were deemed as responsive and responsible offers. An evaluation committee of City staff evaluated those offers based on the following criteria with a maximum possible point total of 1000:
Qualifications, Experience and References (0-275 points)
Method of Approach (0-425 points)
Pricing (0-300 points)
After reaching consensus, the evaluation committee recommends award to Cigna Health Life Insurance Company, with a score of 960 points. CHLIC is recommended for award as the most responsive and responsible offeror most advantageous to the City.
Contract Term
The contract will begin on or about Jan. 1, 2025, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $40,000,000. There is no impact to the General Fund. Funding is available in the City's Health Care Benefits Health Trust Fund.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Human Resources Department.