Title
(CONTINUED FROM APRIL 17, 2019) - Amend Contract and Authorize Funding for Contract with Childhelp, Inc. (Ordinance S-45544)
Description
Request to authorize the City Manager, or his designee, to amend the term of Contract 141124 with Childhelp, Inc. The contract term shall be amended to begin July 1, 2015 through June 30, 2021, with one five-year option to extend through June 30, 2026. Further request authorization to exercise the option to extend contract through June 30, 2026 for a total of 11 years and authorize funding in an amount not to exceed, $200,000 annually or $2.2 million in aggregate and for the City Controller to disburse all funds related to this item for the life of the contract.
Report
Summary
The City of Phoenix Human Services Department provides and supports a continuum of services to assist vulnerable individuals and families who have been victimized by crime. Services for victims, such as emergency assistance, safety, and other critical services are important components in the comprehensive system of care. The partnership with Childhelp, Inc. is a fundamental part of this process. This funding supports the provision of multiple services for child victims, such as advocacy, forensic exams, forensic interviews, and therapy at the City of Phoenix Family Advocacy Center.
There have been two amendments since approval of the initial contract in June 2015. The first amendment in June 2016 (Ordinance S-42648) authorized exercising the three one-year extensions. The second amendment in September 2016 (Ordinance S-42850) authorized changing the contract terms to align with the lease agreement between Childhelp, Inc. and the City of Phoenix Family Advocacy Center. This report requests a technical amendment to correct the beginning contract date in Ordinance S-42850 and authorize additional funding through June 30, 2026.
Technical Amendment
The second amendment (Ordinance S-42850) amended the term of the agreement to a five-year term with one five-year option to extend for an initial term beginning July 1, 2016. The initial term beginning date should be July 1, 2015 and should be a six-year term with one five year option to extend through June 30, 2026.
Additional Funding
Authorize additional funding in the amount of $1.4 million to fund the remainder of the approved contract term through June 30, 2026. The $1.4 million is comprised of (a) $1 million for the five-year contract extension option, (b) $200,000 excluded in the first amendment (Ordinance S-42648) due to the incorrect contract aggregate amount of $600,000 authorized. The aggregate amount should have reflected $800,000 (c) $200,000 to address the second (Ordinance S-42850) which reflected an incorrect contract term beginning date of July 1, 2016.
Contract Term
The initial term of the contract shall be six years with one five-year option if executed, beginning July 1, 2015 through June 30, 2026, for a total of 11 years.
Concurrence/Previous Council Action
The City Council previously authorized (Ordinance S-42648) funding through June 30, 2019 in the aggregate amount of $600,000. The City Council (Ordinance S-42850) authorized a change in the contract term to begin July 1, 2016 through June 30, 2026 to align with the termination date of the lease with Childhelp, Inc.
Financial Impact
General funds to support this contract are available in the Human Services Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Deanna Jonovich and the Human Services Department.