Title
Interpretation and Translation Services - RFA-24-0368 Request for Award (Ordinance S-51178)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Professional Court Interpretation & Translation Services LLC to provide interpretation and translation services for the Communications Office, and other departments citywide, as necessary. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $250,000.
Report
Summary
This contract will provide in-person interpretation services for all City Council Policy, Subcommittee, Formal Meetings, and budget hearings. The contractor has extensive knowledge of City of Phoenix's complex meeting structures, commonly used terminology, community issues, and City policies, which allows them to provide comprehensive interpreting services at public meetings and hearings. Their unique skills and experience ensure public meetings and hearings are fully accessible to Spanish-speaking residents. The highest usage of this contract will be by the Communications Office, and available to all City departments as necessary.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition. A change in interpretation contractors would result in a significant orientation and training period that could cause inconsistency and disruptions to City Council meetings, particularly for the Spanish-speaking community, resulting in inequities for public participation.
Contract Term
The contract will begin on or about September 1, 2024, for a five-year term with four one-year options to extend.
Financial Impact
The aggregate contract value will not exceed $250,000 for the nine-year aggregate term. Funding is available in the various departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Communications Office.