Title
Amendment to Sewer Cleaning and Inspection Services Agreement (Ordinance S-46191)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Agreement 139709 with Hoffman Southwest Corporation dba Professional Pipe Services (ProPipe), Inc. to provide additional funding and time to the agreement. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. This amendment will increase the agreement by an additional $387,000, for a new total not-to-exceed agreement value of $1,587,000.
Report
Summary
The purpose of this agreement is to keep the sanitary sewers and storm drains free from obstructions through sewer and storm drain cleaning. Operation and maintenance responsibilities for sanitary sewers resides within the Water Services Department, while operation and maintenance responsibilities for storm drains resides within the Street Transportation Department.
A solicitation for a new vendor contract was issued, but was cancelled prior to selecting a new vendor. A new solicitation is being developed, but a new vendor contract will not be awarded before the current agreement expiration date of Nov. 30, 2019. The approval of this extension amendment will allow sufficient time to complete a competitive procurement process to award and execute a new multi-year agreement. The remaining funds in the current agreement are insufficient to cover the time extension so additional funds need to be added to the agreement.
Contract Term
This amendment will extend the agreement term from Dec. 1, 2019 through March 31, 2020, with the option to extend on a month-to-month basis until June 30, 2020.
Financial Impact
- The initial agreement for Sewer Cleaning and Inspection Services was executed for a fee not-to-exceed $1.2 million.
- This amendment will increase the agreement by an additional $387,000, for a new total not-to-exceed agreement value of $1,587,000.
Funding is available in the Street Transportation Department and Water Services Department Operating Program budgets.
Concurrence/Previous Council Action
The City Council approved Sewer Cleaning and Inspection Agreement 139709 (Ordinance S-41278) on Nov. 19, 2014.
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Karen Peters, and the Street Transportation and Water Services departments.