Title
Evaporation Cooler Maintenance and Repair Contract IFB 24-FMD-042 - Request for Award (Ordinance S-51243)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Comfort Systems USA Southwest to provide Evaporation Cooler Maintenance and Repair for the Public Works Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $2,250,000.
Report
Summary
The Facilities Operations Division (FOD) requires a contract for the maintenance and repair of hundreds of evaporative coolers throughout the portfolio. The work includes all preventative maintenance, replacement parts, emergency and routine repair service to ensure cooling units are in good working order. This contract will provide spring start-up of evaporative coolers, ensure all equipment is operating efficiently and make appropriate adjustments. At the end of the summer season, the contractor also performs a fall shutdown with a full overhaul of the equipment being taken out if service.
Procurement Information
An Invitation for Bid was processed in accordance with City of Phoenix Administrative Regulation 3.10. One vendor submitted a bid deemed to be responsive to posted specifications and responsible to provide the required goods and services. Following an evaluation based on price, the procurement officer recommends award to the following vendor: Comfort Systems USA Southwest
Contract Term
The contract will begin on or about October 1, 2024, for a two-year term with three one-year options to extend.
Financial Impact
The aggregate contract value will not exceed $2,250,000.
Funding is available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by City Manager Mario Paniagua and the Public Works Department.