Title
Vehicle Glass Supply, Install, Repair and Tinting - Contract Recommendation (Ordinance S-45518)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Auto Glass Direct, LLC., Select Glass, Inc., Real Cool Window Tinting & Glass, LLC., and Safelite Fulfillment, Inc., to provide vehicle glass supply, installation, repair and tinting services on an as-needed basis with an estimated total expenditure of $1,340,000, over the five-year term of the contracts. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department maintains a diverse fleet of over 6,500 vehicles. This contract will be used for supply, repair, replacement, and tinting of City-owned vehicles to ensure vehicles are not being operated with broken or damaged glass. Repair and replacement of vehicle glass is essential to the safe operation of City vehicles. This contract will provide vehicle glass coverage at all Fleet Maintenance Service Centers. The Aviation Department will also use this contract for repair, replacement and tinting of fleet vehicles.
Procurement Information
Invitation for Bid 19-FSD-048 was conducted in accordance with Administrative Regulation 3.10. The Public Works Department received five bids. There were two groups to be awarded and all groups had successful bids. The bids included in Attachment A are being recommended for award based on the lowest bid.
Attachment A shows the bid summary of offers submitted for all groups.
Contract Term
These contracts will begin on or about April 15, 2019, with an initial one-year term, and four one-year options to extend, for a total aggregate term of five years.
Financial Impact
These contracts will have an estimated total annual expenditure of $268,000, with an aggregate value not to exceed $1,340,000 over the life of the contracts. Funds are available in the Public Works and Aviation departments' budgets.
Department
Responsible Department
This item is submitted by Assistant City Manager Deanna Jonovich, Deputy City Manager Karen Peters, and the Aviation and Public Works departments.