Title
Transit Operations Control Center and Data Collection Contract Options to Extend (Ordinance S-43339)
Description
Request an ordinance authorizing the City Manager, or his designee, to enter into a change order to Agreement 140776 with Transdev Services, Inc., to increase the contract amount and exercise options to extend for the bus Operations Control Center and Data Collection functions. Further request authorization for the City Controller to disburse funds in an amount not to exceed $2,684,787 over the remaining life of the contract, including available extensions.
Report
Summary
On April 22, 2015, the City Council approved a two-year contract award to Transdev to manage the bus Operations Control Center (OCC) and Data Collection functions for an amount not to exceed $5,437,305 for the period of July 1, 2015 and ending June 30, 2017, together with three options to extend for up to three additional years to be exercised by the Public Transit Director if considered in the City's best interest to do so. Due to bus service expansion as part of the voter approved Transportation 2050 Plan (T2050), the additional amount is necessary to ensure funding is available through the remainder of the entire contract period.
Public Transit staff has reviewed the proposed expansion costs provided by Transdev relative to the recruitment of additional controller positions within the OCC to accommodate oversight of the expanded fixed route service for the remainder of the contract term. Transdev's proposal includes considerations for controller recruitment and retention, administrative costs, and additional training and computer hardware and software costs for regional systems used for monitoring bus services.
Contract Term
Provisions of the contract included options to extend the term up to three years through June 30, 2020.
Financial Impact
The total amount of this change order will not exceed $2,684,787. Funds are available in the Public Transit Department operating budget.
Concurrence/Previous Council Action
Fiscal year 2017 bus service changes were approved by City Council at the June 21, 2016 Policy meeting and at the Jan. 11, 2017 Formal meeting.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Transit Department.