Title
Security Access Controls Requirements Contract (Ordinance S-43525)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Westover Corporation and Wilson Electric Services Corporation to provide parts, installation, upgrades, maintenance, and repairs for the security access control system for the Water Services Department. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The security systems are used to physically control and provide secure access to water, wastewater, and remote facilities. The security access control system includes software and equipment such as badging workstations, card readers, and access controllers used to secure facilities including key sensitive areas and assets.
Procurement Information
Solicitation 84-17-016-IFB-8435 was conducted in accordance with the City of Phoenix Administrative Regulation 3.10. To meet the high volume and wide variety of security needs, multiple awards are recommended. A total of two offers were received by the Water Services Department on March 22, 2017. Offers were evaluated and the award recommendations are for the lowest bid of each of the 14 line items. Staff will select the most cost effective supplies and services available at the time of purchase. The results of the solicitation are detailed on Attachment A.
The Water Services Director recommends Westover Corporation and Wilson Electric Services Corporation be accepted as the lowest-priced, responsive, and responsible offerors.
Contract Term
The initial contract term shall begin on or about July 1, 2017, and end on June 30, 2020. Provisions of the contract may include an option to extend the term of the contract up to two additional years, which may be exercised by the City Manager or designee.
Financial Impact
The aggregate contract value, including all option years, will not exceed $700,000 (including applicable taxes), with an estimated annual expenditure of $140,000. Funds are available in the Water Services Department operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.