Title
Increase to Public Transit Scheduling Software Maintenance Service to Add Dispatch Modules for East Valley and West Valley Transit (Ordinance S-44611)
Description
Request an ordinance authorizing the City Manager, or his designee, to enter into a contract change order to Agreement 140238 with GIRO, Inc. to add additional software maintenance and support services required from GIRO for years four and five of the contract period for the implementation of the HASTUS Dispatch module for the East Valley (Tempe/Mesa) and the West Valley (City of Phoenix) sites at a cost of $166,258. This additional maintenance service corresponds with separately purchased additional licenses. The City will charge back the maintenance increase costs for the Tempe and Mesa sites to the Regional Public Transit Authority (RPTA), who manages those sites. Further request authorization for the City Controller to disburse funds.
Report
Summary
The Public Transit Department contracts with GIRO, Inc. for maintenance of the proprietary vehicle and crew scheduling software, HASTUS. The HASTUS software allows Phoenix and our regional partners to ensure all transit vehicles are assigned and scheduled on routes to make the most efficient use of transit resources. The system is used by the Public Transit Department, as well as in regional cities wherein Valley Metro provides transit operations and by service-providing contractors. The City of Phoenix currently manages this regional HASTUS system.
The Dispatch module is used for managing driver scheduling, work assignments, and bidding of assignments for drivers. Due to the added value and efficiencies with the use of the Dispatch module, Tempe and Mesa have requested it to be added for their sites. Additionally, the new Fixed Route Services contract from the West Transit Facility requires the contractor, First Transit, Inc., to use the HASTUS dispatch module. Information from the HASTUS Dispatch module will be transferred to the new CAD/AVL system and will confirm that operators logging on the bus are the correct driver assigned to the system and will provide some additional features for the operators.
The total number of licensed vehicles to use the Dispatch module will be increased from 400 to 700.
Financial Impact
The total amount of the change order will not exceed $166,258. Funds are available in the Public Transit Department's budget. The City will charge back the costs of the additional software maintenance services for the Tempe and Mesa sites to the RPTA, who manages those sites.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Transit Department.