Title
Authorization for Phoenix Municipal Court to Enter into Contract for Legal Resources Services (Ordinance S-43957)
Description
Request to authorize the Phoenix Municipal Court to enter into a five-year contract with West Publishing Corporation, doing business as Thomson Reuters West, to provide access to online and print legal research resources for judges and judicial support staff. The total value of the five-year contract will not exceed $220,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Thomson Reuters West services provide an important tool for judges and judicial support staff to conduct legal research. Thomson Reuters West, through Westlaw, provides expansive access to online legal resources which facilitate legal research for court cases. Westlaw is currently used by all Superior Courts, Courts of Appeal, and the Supreme Court in Arizona, as well as other City departments.
Procurement Information
In accordance with Administrative Regulation 3.10 normal competition was waived due to the unique requirements of the Court. West Publishing Corporation, doing business as Thomson Reuters West, provides exclusive content, utilizes a proprietary key numbering system and is used by Arizona Courts and other City departments.
Contract Term
The five-year contract term will begin on or about Dec. 1, 2017, and end on Nov. 30, 2022. There are no provisions to extend the contract beyond the initial five-year term.
Financial Impact
Funds are available in the Phoenix Municipal Court's operating budget. The total value of the five-year contract will not exceed $220,000, and the annual expenditure is estimated at $44,000.
Department
Responsible Department
This item is submitted by Chief Presiding Judge B. Don Taylor and Deputy City Manager Karen Peters.