Title
Fleet Management Technology For Heavy-Duty Vehicles Contract - COOP 23-042 - Request for Award (Ordinance S-49672)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Rubicon Global, LLC to provide Fleet Management Technology for Heavy-Duty Vehicles for the Public Works Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $3,780,000.
Report
Summary
This contract will provide a specialized solid waste collections software platform and Smart Cities capabilities. Utilizing this technology, the division will receive confirmation on collections, turn-by-turn routing, route optimization, equipment records compliance (pre-trip and post-trip inspections), provide citywide problem log recording capabilities and eliminate paper driver logs.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Alternative Competition. The Public Works Department conducted a Request for Information (RFI) to learn about technologies on the market that would fit the requirements of the utility. Rubicon responded to the RFI and through research Public Works has determined that the contract with Rubicon Global, LLC from Sourcewell is the best fit for the City. Sourcewell contract covers the purchase of solid waste collection software and was awarded consistent with the City of Phoenix's procurement processes.
Contract Term
The contract will begin on or about May 3, 2023, for a five-year term with no options to extend.
Financial Impact
The contract value will not exceed $3,780,000 for the five-year term.
Funding is available in Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Works Department.