Title
Aquifer Storage and Recovery Well 303 - Construction Administration and Inspection Services - WS85010051 (Ordinance S-44468)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Brown and Caldwell, Inc. to provide construction administration and inspection (CA&I) services to support the infrastructure development of Aquifer Storage and Recovery (ASR) Well 303. The fee for services will not exceed $325,972. Further request authorization to execute amendments to the contract as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item.
Report
Summary
The City is equipping Well 303 to serve as a new groundwater production and storage facility and a reliable drought and peak production resource. The project involves equipping the new well including a well pump, header piping and valves, flow meters, control valves, structural design of pipe supports and concrete slabs, a new disinfection system, new chlorination system and building, new electrical service and electrical switchgear, new site control panels, and communications systems.
Brown and Caldwell, Inc. will provide CA&I services for the infrastructure development of Well 303 as related to the construction management inspections and oversight, preparation of guidance documents, oversight of backwash operations and well development activities, development of Supervisory Control and Data Acquisition programming specifications, and post-construction phases of the project.
Procurement Results
Brown and Caldwell, Inc. was chosen for this project using a qualifications-based selection process according to section 34-603 of the Arizona Revised Statutes. Scoring and selection were made in conjunction with the Engineering Design Services selection.
Contract Term
The term of this contract is expected to coincide with the duration of construction, which is expected to be 14 months from the Notice to Proceed. Contract work scope identified and incorporated into the contract prior to the end of the contract term may be agreed to by the parties and work may extend past the termination of the contract. No additional contract work scope changes may be executed after the end of the contract term.
Financial Impact
Brown and Caldwell, Inc.'s fee will not exceed $325,972, including all subconsultant and reimbursable costs. Funding is available in the Water Services Department’s Capital Improvement Program budget. Contract payments may be made up to contract limits for all rendered contract services, which may extend past the contract termination.
Concurrence/Previous Council Action
The City Council approved Engineering Design Services Contract 144850 (Ordinance S-43436) on April 19, 2017.
Location
In the area of the 5000 block of Ashler Hills Drive.
Council District: 2
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.