Title
Public Transit Department Light Rail Extension Construction Administration and Inspection On-Call Services for Calendar Years 2023-27 (Ordinance S-49050)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with eight selected consultants, as identified in Attachment A, to provide Construction Administration and Inspection On-Call services for multiple light rail extension projects. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item.
Concurrent with these requests, the City is separately seeking authority under another agenda item to enter into consultant agreements to provide Materials Testing On-Call services for multiple light rail extension projects in Calendar Years 2023-27. The total fee for On-Call services from the combination of all these consultant agreements for Materials Testing and Construction Administration and Inspection will not exceed $55 million in aggregate.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion, within the documents pertaining to this transaction, of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to provide Construction Administration and Inspection services on an as-needed basis for the following light rail extensions: Light Rail South Central Extension/Downtown Hub; Light Rail Northwest Extension Phase II; and future location, Capitol Extension. Phoenix may include additional future light rail extensions for these services.
The On-Call consultants will be responsible for providing Construction Administration and Inspection services that include, but are not limited to: representation on behalf of the City of Phoenix for full range of civil and water inspection services during the construction phase to ensure compliance with City of Phoenix, Maricopa County and Valley Metro standards, policies and guidelines. Inspections will include roadway, alley, water, sewer, dry utilities, landscape and irrigation, irrigation facilities, storm drain, retentions, embankments, earthwork, trenching, grading, soil treatments, masonry, structural steel, bridge/structures, sidewalk, ADA ramps, curb and gutter, driveways, and temporary traffic control for compliance to applicable standards.
Current locations are:
- South Central Extension/Downtown Hub; approximately 5.5 miles of new guideway that will provide a mass transit option for residences, businesses and visitors to gain access to and from the South-Central community.
- Northwest Extension Phase II; approximately 1.5 miles of new guideway that will extend the light rail west, bridging the gap between the east and west valley.
Future locations are:
- Capitol Extension; approximately 1.4 miles of new guideway that will extend the light rail west to the Arizona State Capitol.
- Future light rail extensions may be identified and included in services.
This project may utilize federal funds and is subject to the requirements of 49 Code of Federal Regulations (CFR) Part 26, the U.S. Department of Transportation Disadvantaged Business Enterprise Program, and FTA Circular 4220.1F.
Procurement Information
The selections were made using a qualifications-based selection process set forth in section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Twelve firms submitted proposals and are listed in Attachment A, which also identifies the eight selected firms.
Contract Term
The agreements will begin on or about Nov. 1, 2022 with each having a term of up to five years. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The cost for all agreements of the Construction Administration and Inspection On-Call consultants, combined with the cost for all agreements of the Material Testing On-Call consultants that the City is concurrently seeking authority to enter by a separate agenda item, will not exceed $55 million in aggregate, including all subconsultant and reimbursable costs.
Funding is available in the Public Transit Department's Capital Improvement Program budget. The Budget and Research Department will review and approve funding availability prior to issuance of any on-call task order of $100,000 or more. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
Council Districts: 1, 3, 5, 7 and 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Public Transit Department, and the City Engineer.