Title
Laboratory Equipment Maintenance and Repairs (Ordinance S-45644)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Altitude Lab Solutions to provide laboratory equipment maintenance and repair for the Water Services Department. Altitude Lab Solutions will provide these services for the Environmental Services Division for a total expenditure not to exceed $900,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Water Services Department Laboratory ensures that the water and wastewater systems are in compliance with Arizona Department of Health Services and National Environmental Laboratory Accreditation Conference requirements. Therefore, inspections, scheduled maintenance, and as-needed repairs are essential to keep the laboratory equipment functioning and operational.
Procurement Information
Request for Proposals (RFP) 1819-WES-124, Laboratory Equipment Maintenance and Repairs, was conducted for three groups of equipment in accordance with Administrative Regulation 3.10. The RFP included language informing offerors that the City reserved the right to make multiple contract awards. Three offers were received. All were determined to be responsive to the solicitation requirements. The maximum possible score was 1,000 points.
The proposals were scored by a three-member evaluation panel based on the following criteria:
Method of Approach: 500 points
Experience and Qualifications: 300 points
Cost of Services: 200 points
The offerors and their scores for Group III are as follows:
Altitude Lab Solutions: 785
Aglilent Technologies: 628
Full Spectrum Analytics: 589
The evaluation panel recommended acceptance of the offer from Altitude Lab Solutions as the highest scoring, responsive, and responsible offeror that is the most advantageous to the City.
Contract Term
The contract term will be for 10 years, effective on June 3, 2019, with an end date of June 2, 2029. There are no options to extend the contract.
Financial Impact
Expenditures will not exceed $900,000 over the 10-year term of the contract. Funds are available in the Water Services Department's operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.