Title
Planning and Development Department Residential, Commercial and Fire Building Plan Review - On-Call Services Amendment (Ordinance S-50776)
Description
Request to authorize the City Manager, or his designee, to execute amendments to Master Agreements 156128 with Bowman Consulting Group, Ltd., 156129 with Bureau Veritas North America, Inc., 156130 with MZ Engineering, LLC, 156131 with Nova Performance Group, LLC, 156132 with OnSite Engineering, P.L.C., 156133 with Precision Design Consultants, PLLC, 156134 with SAFEbuilt Arizona, LLC, 156135 with Shums Coda Associates, Inc., 156136 with Stantec Consulting Services, Inc., and 156137 with Willdan Engineering, Inc. to provide additional Planning and Development Department Residential, Commercial and Fire Building Plan Review On-Call Services. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The additional fee for services included in these amendments will not exceed an aggregate value of $670,000.
Report
Summary
The purpose of this project is to provide on-call residential, commercial and fire building plan review services on an as-needed basis that include, but are not limited to: new construction, alterations, and repairs submitted by the commercial and residential property owners for compliance with the Phoenix Building Construction Code and Fire Code.
These amendments are necessary because development activity in the City of Phoenix has continued to increase over the past year, and the local economy continues to strongly attract private investment. Plan review and permitting activity in several areas are approaching high levels. To maintain customer service levels in plan reviews, the Planning and Development Department proposes an increase in several areas to add peak plan review capacity. These amendments will provide additional funds to the agreement.
Contract Term
The term of each agreement remains unchanged. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
- The initial agreement for each of the consultants for the Planning and Development Department Residential, Commercial and Fire Building Plan Review On-Call Services was approved for an aggregate amount not to exceed $3.5 million, including all subconsultant and reimbursable costs.
- Amendment 1 for each of the consultants for the Planning and Development Department Residential, Commercial and Fire Building Plan Review On-Call Services was approved for an aggregate amount not to exceed $1 million, for a new aggregate total amount not to exceed $4.5 million, including all subconsultant and reimbursable costs.
- These amendments will increase the aggregate authorization by an additional $670,000, for a new aggregate total amount not to exceed $5.17 million, including all subconsultant and reimbursable costs.
Funding for these amendments are available in the Planning and Development Department's Operating budget. The Budget and Research Department will separately review and approve funding availability prior to the execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved:
- Planning and Development Department Residential, Commercial and Fire Building Plan Review On-Call Services Agreements 156128, 156129, 156130, 156131, 156132, 156133, 156134, 156135, 156136, and 156137 (Ordinance S-48514) on April 20, 2022; and
- Planning and Development Department Residential, Commercial and Fire Building Plan Review On-Call Services Agreements 156128, 126129, 156130, 156131, 156132, 156133, 156134, 156135, 156136, and 156137 Amendment 1 (Ordinance S-50435) on Dec. 13, 2023.
Department
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson, the Planning and Development Department, and the City Engineer.