Title
Cathodic Protection Inspection and Testing Services (Ordinance S-45317)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Coffman Engineers, Inc. and Corrpro Companies, Inc. to provide cathodic protection inspection and testing services for the Water Services Department for a five-year term. Coffman Engineers, Inc. will provide these services for water distribution facilities for an expenditure not to exceed $700,000. Corrpro Companies, Inc. will provide these services for water storage and water production facilities for an expenditure not to exceed $693,500. The total expenditure for the two companies will not exceed $1,393,500. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Water Services Department will use these contracts for inspection, maintenance, and repair of cathodic protection systems within the City's water production and distribution system. Cathodic protection is used to mitigate corrosion damage to metal surfaces including water pipelines, water treatment plant infrastructure, and storage tanks. Cathodic protection systems must be inspected and maintained on a regular basis to extend the service life of the infrastructure and to prevent service disruption.
Procurement Information
Request for Proposals (RFP)1819-WEC-137, Cathodic Protection Inspection and Testing Services was conducted in accordance with Administrative Regulation 3.10. The RFP included language informing offerors that the City anticipated two contract awards. Eight offers were received and all were determined to be responsive to the solicitation requirements. The maximum possible score was 1,000 points.
The proposals were scored by a three-member evaluation panel, based on the following criteria:
Method of Approach: 500 points
Experience and Qualifications: 400 points
Fee Schedule: 100 points
The top three responsive and responsible offerors and their scores are as follows:
Coffman Engineers: 820
Corrpro Companies: 783
Peak Corrosion Control: 707
The evaluation panel recommended acceptance of the offers from Coffman Engineers, Inc. and Corrpro Companies, Inc. as the highest scoring, responsive, and responsible offerors that are the most advantageous to the City.
Contract Term
The contract term will be for five years, effective on Feb. 1, 2019, with an end date of Jan. 31, 2024. There are no options to extend the contracts.
Financial Impact
Expenditures will not exceed $1,393,500 over the five-year term of the contracts. Funds are available in the Water Services Department's operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.