Title
Auditing Consulting Services Contract - COOP 24-0072 - Request for Award and Amendment (Ordinance S-52077) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Baker Tilly US, LLP; Moss Adams LLP; Protiviti, Inc.; and RSM US LLP for auditing consulting services. These contracts supplement the current list of contracts and will share payment authority previously approved by Council under Ordinance S-50986 for auditing consulting services. In total, the auditing consulting services contracts for the City Auditor, Finance and Information Technology Services departments will include the four new contracts referenced above and the following existing contracts: Contracts 161119 with Berry Dunn McNiel & Parker, LLC; 161183 with MGT of American Consulting, LLC; 161222 with UHY Advisors Mid-Atlantic, Inc.; 161281 with Weaver and Tidwell, LLP; 161282 with Macias Gini & O’Connell, LLP; 161283 with Clifton Larson Allen, LLP; 161286 with Public Sector Performance Associates, LLC; and 161297 with Heinfeld Meech & Co. Further request to allow additional expenditures in an amount not to exceed $61,000. Further request to authorize the City Controller to disburse all funds related to this item.
Report
Summary
These contracts will provide the City Auditor, Finance and Information Technology Services departments the ability to periodically request external expertise in the accomplishments of the City's audit plan. Examples of these expert auditing services may include, but are not limited to: grant expenditures, program evaluation, contract compliance, data analytics, application security and control, and external and internal network security. Establishing agreements with these consultants will assist City management in meeting objectives, efficiently and ethically managing public assets and reducing the organization's risk through consultants' independent and objective feedback. These contracts are part of a multi-cooperative award, which will also utilize funding authorized per Ordinance S-50986.
This report has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances - Alternative Competition. The contracts were competitively solicited by Maricopa County and awarded using a competitive process consistent with the City's procurement processes set forth in the Phoenix City Code, Chapter 43. This contract includes an extensive list of firms with favorable pricing that provide the City with access to experts in various audit topics related to the City's audit plan.
Contract Term
The new contracts will begin on or about July 1, 2025, and extend through August 31, 2026, with an option to extend three additional years. The terms of the contracts previously approved under Ordinance S-50986 remain unchanged, ending on August 31, 2026, with an option to extend three additional years.
Financial Impact
Upon approval of the $61,000 in additional funds, the revised aggregate contract value will not exceed $1,632,650. The additional funds are available in the various departments' budgets.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Auditing Consulting Services Contracts 161119, 161183, 161222, 161281, 161282, 161283, 161286 and 161297 (Ordinance S-50986) on June 12, 2024.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton, Assistant City Manager Inger Erickson and the City Auditor, Finance and Information Technology Services departments.