Title
Airport Dynamic Signage Maintenance and Repair - IFB 19-003 (Ordinance S-45118)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with F&N Enterprises DBA SmithCraft, and Fluoresco Services, LLC to maintain and repair dynamic signs on an as-needed basis at Phoenix Sky Harbor International Airport for a combined amount not to exceed $1.2 million for a five-year aggregate contract term. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
There are 96 dynamic signs on the airport campus that require ongoing maintenance. Dynamic signs are programmable displays that cast multimedia content for informational, marketing, or advertising purposes. These signs are visible along the roadways, on the terminal curbs, and inside the terminals to provide wayfinding, flight and airport information to visitors of the airport. The contracts will be for parts and labor to service, maintain and repair dynamic signs to ensure that outages have minimal impact to patrons of the airport. The contracts will also allow the City to replace dynamic signs that have reached end of life or to purchase and install new dynamic signs.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
Invitation for Bid (IFB) 19-003 was conducted in accordance with Administrative Regulation 3.10. The solicitation was divided into six groups based on the manufacturer, age and location of the dynamic sign type and offerors were given the opportunity to bid on all, some, or one of the groups. Two offers were received on Aug. 17, 2018 and both offers were deemed responsive and responsible.
F&N Enterprises DBA SmithCraft is the lowest responsive and responsible bidder and is the recommended vendor for the following groups:
Group 1 - Airport Roadway Dynamic Signs
Group 2 - Terminal 4 Curb Signs
Fluoresco Services, LLC is the lowest responsive and responsible bidder and is the recommended vendor for the following groups:
Group 3 - Parking Signs
Group 4 - Terminal 4 Baggage Handling Signs
Group 5 - Terminal 3 Curb Signs
Group 6 - Terminal 3 Concourse Signs
Contract Term
The contract shall begin on or about Nov. 8, 2018 for a five-year aggregate term with no options to extend.
Financial Impact
The combined contract value will not exceed $1.2 million for the five-year aggregate term. Funds are available in the Aviation Department budget.
Concurrence/Previous Council Action
The Phoenix Aviation Advisory Board unanimously recommended approval on Sept. 20, 2018.
Location
Phoenix Sky Harbor International Airport, 3400 E. Sky Harbor Blvd.
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Aviation Department.