Title
inPURSUIT Records Management System Professional Services and Support (Ordinance S-44430)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Intergraph Corporation d.b.a. Hexagon Safety & Infrastructure (Hexagon) to provide professional services for enhancement of and maintenance for the inPURSUIT Records Management System for the Phoenix Police Department. The aggregate contract value will not exceed $8,500,000, with an estimated average annual expenditure of $1,700,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This contract with Hexagon will provide annual software maintenance, support and professional services in support of the Phoenix Police Department’s Records Management System (RMS).
Professional Services will be used to perform enhancements, reconfigurations, and develop interfaces in order to facilitate the continued use and advancement of the RMS. Improvements identified include, but are not limited to: 1. implementing a new version of inPURSUIT RMS; 2. enhancing the AZ Crash Report, eCitation, DUI and booking forms (Form 4); and 3. implementing modifications to the National Crime Statistics Exchange, an FBI program for gathering nationally-representative incident-based data on crime.
Enhancements to the RMS will reduce, if not eliminate, a manual system for stakeholders in processing citations, bookings, incidents, etc., which creates a large number of man-hours expended and increases the chance of human errors. Furthermore, improvements will continue to enhance accuracy, quality, consistency and completeness of data submitted to the Prosecutor's Office and Phoenix Municipal Court.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a Determination Memo determining that the inPURSUIT RMS is a proprietary software and only Hexagon is permitted to provide services and maintenance of software. The RMS has been used by Phoenix Police Department since October 2015.
The Deputy Finance Director recommends that this contract with Intergraph Corporation d.b.a. Hexagon Safety & Infrastructure be entered into.
Contract Term
The five-year contract shall begin on or about April 4, 2018.
Financial Impact
The aggregate contract value will not exceed $8,500,000 (including applicable taxes) with an estimated average annual expenditure of $1,700,000, which contains an annual average maintenance cost of $1,434,987 over the contract term. Funds are available in the Police Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Police Department.