Title
Phoenix Deer Valley Airport Relocate Taxiway Bravo and Construct High Speed Connectors B6 and B9 - Engineering Services - AV31000092 FAA (Ordinance S-51303)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with TRACE Consulting, LLC, to provide Engineering Services that include design and possible construction administration and inspection for the Phoenix Deer Valley Airport Relocate Taxiway Bravo and Construct High Speed Connectors B6 and B9 project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The total fee for services will not exceed $907,746.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to relocate and reconstruct Taxiway Bravo for the entire length, including taxiway connectors to the hold bars and run up areas. Taxiway Bravo is located at a non-standard distance from the centerline of Runway 7L-25R based on current design standards and needs to be relocated further south. Design elements will include, but are not limited to: demolishing existing Taxiway B (full length), north connectors (up to the hold bar), south (full length), and hold-bay pavement; relocating Taxiway B to the south by 100 feet; installing new acute angle connectors B6 & B9; extending existing taxiway connectors north of Taxiway B by 150 feet from hold bar to the northern edge of the relocated Taxiway B; reconstructing Connectors B5, B9, and B11 in the same location due to failing pavement; installing LED lighting on Taxiway B and connectors; installing new taxiway and connector striping/markers/signage as required; relocating Segmented Circle and Supplemental Wind Cone to the south; addressing the impact this project will have on the existing storm drain system, and other design elements as needed.
The project is subject to the requirements of 49 Code of Federal Regulations part 26 and the U.S. Department of Transportation Disadvantaged Business Enterprise Program and will be completed under federal guidelines. The project was put on hold due to grant funding availability and the original ordinance expired. This will be a continuation of the work under a new contract.
The project will have Federal Aviation Administration (FAA) funds associated with the work consistent with the phasing and grant availability.
TRACE Consulting, LLC's services include, but are not limited to: provide geotechnical engineering; design of structural pavements; assess impact to airport operations; design signage/striping; construction estimates; construction safety and phasing plans per grant allocations, and all required documentation to submit to FAA for FAA and Airport Improvement Program (AIP) grant compliance; as-built current conditions; investigate utility conflicts; update plan/profile design; provide drainage plans, electrical plans and other services as required for a complete design per City of Phoenix and FAA AIP Standards; and possibly perform construction administration services including inspections, reports, as-builts, coordination, bid assistance, and project close out.
Procurement Information
The selection was made using a qualifications-based selection process set forth in Section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. Section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for TRACE Consulting, LLC will not exceed $907,746, including all subconsultant and reimbursable costs.
Funding is available in the Aviation Department's Capital Improvement Program budget. The Aviation Department anticipates grant funding for a portion of the project. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved:
- Engineering Services Agreement 150110 (Ordinance S-45685) on June 5, 2019; and
- Amendment 1 to Engineering Services Agreement 150110 (Ordinance S-49830) on June 14, 2023; and
- Construction Manager at Risk (CMAR) Preconstruction Services Agreement 152002 (Ordinance S-49299) on January 4, 2023; and
- CMAR Construction Services Agreement 158539 (Ordinance S-49712) on May 31, 2023.
Location
702 W. Deer Valley Road
Council District: 1
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Inger Erickson, the Aviation Department and the City Engineer.