Title
Risk Management Program Services Contract - RFP-2425-WES-677 - Request for Award (Ordinance S-52105) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Safety & Risk Management Group, LLC to provide risk management services for the Water Services Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $450,000.
Report
Summary
This contract will allow the Water Services Department (WSD) the ability to minimize potential damage and maximize opportunities by taking preventative measures and making informed decisions based on potential threats and uncertainties. The contractor will provide risk management plans, process hazard analyses and triennial compliance audits to ensure WSD maintains compliance with Risk Management Program Rules that govern chlorine processes.
Procurement Information
A Request for Proposal was processed in accordance with City of Phoenix Administrative Regulation 3.10. One vendor submitted a proposal that was deemed responsive and responsible. An evaluation committee of City staff evaluated the offer based on the following criteria with a maximum possible point total of 1,000:
Method of Approach (0-470 points)
Experience (0-430 points)
Cost (0-100 points)
After reaching consensus, the evaluation committee recommends award to the following vendor:
Safety & Risk Management Group, LLC: (700.00 points)
Contract Term
The contract will begin on or about July 1, 2025, for a three-year base term with two one-year options to extend.
Financial Impact
The aggregate contract value will not exceed $450,000 for the five-year aggregate terms.
Funding is available in the Water Services Departments Operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the Water Services Department.