Title
Audio/Visual Services for City Meetings - IFB 16-022 (Ordinance S-47352)
Description
Request to authorize the City Manager, or his designee, to extend and allow additional expenditures and continue using Ordinance S-42375 under Contract 142347 with Skyline Productions, Inc. for the purchase of audio-visual services for the Communications Office. Further request authorization for the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $32,000.
Report
Summary
This contract provides on-site audio and visual (A/V) services on an as-needed basis for the Communications Office at citywide public meetings, and board and commission hearings. City Council and/or Subcommittee meetings are held weekly and are currently open to the public through Cisco WebEx, live streamed on phoenix.gov and broadcast to PHXTV to allow accessibility and transparency of the City’s public meetings. The public address audio is transmitted to WebEx and to PHXTV studios for the television broadcast and for live or archived viewing online at phoenix.gov. Additionally, visual presentations such as PowerPoints and digital files are used at meetings to supplement discussion. Skyline Productions, Inc. tests the A/V configurations prior to the meeting start, ensures the devices and components are working properly, and makes necessary adjustments to the A/V systems throughout the meetings. The extension would ensure no lapse in coverage as these services are needed to maintain the overall accessibility and transparency of city meetings, held virtually during the on-going COVID-19 pandemic.
Contract Term
Upon approval, the contract term will be extended through March 22, 2022.
Financial Impact
Upon approval of $32,000.00 in additional funds, the revised aggregate value of the contract will not exceed $332,000. Any remaining funds authorized by previous Council action will be applied to the extended contract term. Funds are available in the Communications Office's budget.
Concurrence/Previous Council Action
This contract was originally approved by City Council on March 23, 2016.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Communications Office.