Title
Recommendation to Purchase Automatic Road Analyzer Van (Ordinance S-43794)
Description
Request to authorize the City Manager, or his designee, to purchase an automatic road analyzer (ARAN) van from Fugro Roadware for the Public Works Department (on behalf of the Street Transportation Department) in an amount not to exceed $1,146,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Street Transportation Department currently uses an ARAN van to measure the condition of the City’s 5,000-mile road network. The data forms the basis of the City’s Pavement Management System and assists in identifying those streets in greatest need of resurfacing, including which treatment is most economical given conditions.
The ARAN van currently in use is nine years old and has reached the end of its useful life. The computer components and hardware essential to its function are increasingly difficult and expensive to maintain. The requested unit is a replacement.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as a result of a Determination Memo citing the unusual nature of the goods or services as Fugro Roadware is the sole distributor and exclusive manufacturer of the ARAN van. Replacing the existing unit with a newer model will allow continued access to the body of data collected previously, forming the basis of the City's Pavement Management System.
Financial Impact
The purchase will not exceed $1,146,000. Funds are available in the Street Transportation Department's operating budget.
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, and the Public Works and Street Transportation departments.