Title
Cold Mix Asphalt and Various Paving Materials - Requirements Contract - IFB 18-127 (Ordinance S-44300)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with Brewer Cote of Arizona Inc., and Superior Supply, Inc., to purchase various paving materials for the Aviation Department in an amount not to exceed $5 million for the five-year term of the contracts. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Aviation Department will use the paving products for maintenance and repair of the asphalt and concrete on runways, taxiways, aprons, and roadways for three airports: Phoenix Sky Harbor International Airport, Phoenix Goodyear Airport, and Phoenix Deer Valley Airport.
Procurement Information
IFB 18-127 was conducted in accordance with Administrative Regulation 3.10. There were two offers received by the Procurement Division on Jan. 5, 2018. Bids for cold mix asphalt products were rejected and will be re-solicited. The following companies are the recommended offerors based on the lowest bid prices for individual paving material products:
- Brewer Cote of Arizona Inc.: $787,730.
- Superior Supply, Inc.: $46,200.
The Deputy Finance Director recommends that the offers from Brewer Cote of Arizona Inc., and Superior Supply, Inc., be accepted as the lowest-priced, responsive and responsible offers.
Contract Term
The terms of the contracts will be five years and will begin on or about March 15, 2018.
Financial Impact
The aggregate contract value will not exceed $5 million, with an estimated annual expenditure of $1 million. Funds are available in the Aviation Department's budget.
Location
Phoenix Sky Harbor International Airport, 3400 E. Sky Harbor Blvd., Phoenix Deer Valley Airport, 702 W. Deer Valley Road, and Phoenix Goodyear Airport, 1654 S. Litchfield Road.
Council Districts: 1, 8, and Out of City
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Aviation Department.