Title
Electrical, Instrumentation and Control Systems Inspection and Testing Services for Water Remote Facilities (Ordinance S-43934)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Clements Inspection Services to provide Electrical, Instrumentation, and Control (EIC) Systems Inspection and Testing Services for Water Remote Facilities throughout the City. Clements Inspection Services' fee under this contract will not exceed $1,275,000, including all subconsultant and reimbursable costs, with annual expenditures estimated at $425,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Water Services Department has developed EIC standards which are used to provide consistency in control systems. To improve the functionality, efficiency, and maintenance of EIC systems the Water Services Department uses EIC system inspection and testing services to assist during upgrades or expansions of the water distribution systems. Clements Inspection Services will be enforcing these standards throughout the design phase, construction installation inspections, and commissioning testing and calibrations of the EIC systems.
Clements Inspection Services', services include, but are not limited to: provide design, construction, and commissioning support services that consist of technical consultations on installation techniques and procedures; equipment submittal review and installation; assistance on computer control strategy checkout; tuning of control loops; perform loop tests; troubleshooting computer control system programmers; maintain designated instruments through final acceptance; educate plant staff on systems; support maintenance staff on developing maintenance procedures for designated equipment and reviews of accuracy of as-built documentation for electrical drawings and process and instrumentation diagrams.
Additionally request authorization for the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services related to the development, design, and construction of the project and to include disbursement of funds. Utility services include, but are not limited to, electrical, water, sewer, natural gas, telecommunication, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Procurement Information
Clements Inspection Services was selected for this project using a qualification-based selection process according to Section 34-603 of the Arizona Revised Statutes (A.R.S.). Pursuant to A.R.S. Title 34, the City may not release the scoring of proposers until a contract has been awarded. The top-three rankings follow:
Clements Inspection Services: Ranked #1
Industrial Power Solutions: Ranked #2
OZ Engineering: Ranked #3
Contract Term
The term of the contract is three years. Contract work scope identified and incorporated into the contract prior to the end of the contract may be agreed to by the parties and work may extend past the termination of the contract. No additional contract work scope charges may be executed after the end of the contract term.
Financial Impact
Clements Inspection Services' fee under this contract will not exceed $1,275,000, including all subconsultant and reimbursable costs. It is anticipated that the consultant's fee will not exceed $425,000 per year. Funding is available in the Water Services Department's Capital Improvement Program budget. Contract payments may be made up to the contract limits for all rendered contract services, which may extend past the contract termination.
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.