Title
Network and Telephony Equipment and Related Services - COOP 23-004 -Amendment (Ordinance S-53091) - Citywide
Description
Request to authorize the City Manager or his designee to allow additional expenditures under Contracts 156956, 156962, 157085, 157086, 157080, 157018, 157513 and 160040 with World Wide Technology, LLC; Sentinel Technologies, Inc.; Hye Tech Network & Security Solutions, LLC; Enterprise Networks Solutions Inc.; Insight Public Sector, Inc.; Advanced Network Management Inc. dba ANM; Presidio Networked Solutions LLC; and Global Market Innovators, Inc for the purchase of network and telephony equipment and services for citywide departments. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $20,353,675.
Report
Summary
These contracts provide a wide variety of network and telephony related equipment such as routers, servers, switches and controllers along with maintenance, training and services. The equipment is designed and defined by applicable industry standards for transporting and receiving data between connection points, destinations or endpoints. Additional funding is needed to fulfill ongoing professional service engagements and maintain continued support renewals within ITS.
The Aviation Department will utilize these contracts for their Network Replacement Project and peripherals, including cabling, hardware, software support, professional services and ongoing operations and maintenance. The Water Services Department will utilize these contracts to acquire Splunk professional services for implementation of replacement modules for the Dense Wavelength Division Multiplexing fiber infrastructure that are at end-of-life and no longer supported as well as for renewals in licensing and software firewalls; monitoring applications and Cisco hardware warranties; replacement of end-of-life switches and other standard parts and accessories. The Public Transit Department will utilize these contracts for the continued purchase of a variety of data, voice and multimedia network-based and network-embedded products and services to support the Department's ongoing operations and maintenance.
This report has been reviewed and approved by the Information Technology Services Department.
Contract Term
The contract term remains unchanged, ending on June 30, 2027.
Financial Impact
Upon approval of $20,353,675 in additional funds, the revised aggregate value of the contracts will not exceed $99,139,175. Funds are available in various departments' budgets.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
- Network and Telephony Equipment and Related Services Contracts 156956, 156962, 157085, 157086, 157080, 157018, 157513, and 160040 (Ordinance S-48869) on July 1, 2022;
- Network and Telephony Equipment and Related Services Contracts 156956, 156962, 157085, 157086, 157080, 157018, 157513, and 160040 (Ordinance S-51730) on March 26, 2025
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.