Title
Fitness Equipment Maintenance and Repairs - Requirements Contract - IFB 20-028 (Ordinance S-46471)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Above and Beyond Fitness Repair, LLC to provide preventative maintenance services, repairs, labor, and parts on aerobic fitness equipment for the Phoenix Fire Department. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This contract will provide annual preventative maintenance, periodic repairs, labor, and parts on commercial grade fitness and aerobic equipment for the Training Academy, Fire Administration Building, Special Operations, Suport Service-Resource and for all 59 Fire stations. Maintenance and repairs will include interior and exterior cleaning, replacing parts such as cables, belts, memory boards and power supply, safety inspections, and adjustments according to the manufacturer’s specifications. Preventive maintenance will help to keep equipment in top condition, decrease downtime and prevent major equipment failures. General fitness equipment includes treadmills, recumbent and stationary bikes, ellipticals, step mills, rowers, cable crossovers, lat pulldowns, and squat racks.
Procurement Information
IFB 20-028 Fitness Equipment Maintenance and Repairs was conducted in accordance with Administrative Regulation 3.10. There were four offers received by the Procurement Division on Dec. 13, 2019. Two offers were deemed non-responsive for non-compliance with the solicitation's requirements. The lowest-priced offer was evaluated on price, responsiveness to specifications, and responsibility to provide the required goods and/or services. The price was determined to be fair and reasonable based on previous purchases. The bid notification was sent to 303 suppliers and was publicly posted and available for download from the City's website.
Above and Beyond Fitness Repair, LLC $37,000.00
Ace Fitness Equipment Service and Delivery, LLC doing business as Ace Fitness $73,200.00
The Chief Financial Officer recommends the bid from Above and Beyond Fitness Repair, LLC be accepted as the lowest-priced, responsive and responsible bidder.
Contract Term
The five-year contract term will begin on or about April 2, 2020.
Financial Impact
The aggregate contract value will not exceed $225,000. Funds are available in the Fire Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Fire Department.