Title
Phoenix Sky Harbor International Airport Terminal 4 Baggage Handling System Upgrades - Architectural Services Amendment - AV21000109 (Ordinance S-52795) - District 8
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Agreement 157695 with BNP Associates, Inc. to provide additional architectural services, which include design and construction administration and inspection services for the Phoenix Sky Harbor International Airport Terminal 4 Baggage Handling System Upgrades project. Further request to authorize execution of additional amendments to the Agreement as necessary within the City Council-approved expenditure authority as provided below, and to authorize the City Controller to disburse all funds related to this item. The additional fee for services included in the amendment will not exceed $3.7 million.
Report
Summary
The purpose of the project is to modernize the Phoenix Sky Harbor International Airport Terminal 4 (T4) Baggage Handling System (BHS). The project is necessary because the BHS used by American Airlines and the international airline carriers in T4 is largely obsolete and operating on controls using technology that is at end of life as it is more than 25 years old.
The amendment is necessary for the modernization of T4 BHS - specifically for the design services for the T4 North and T4 Re-Check BHS systems modernization. The amendment will provide additional funds and time to the Agreement.
Contract Term
The term is two years from the issuance of the amendment Notice to Proceed through June 30, 2030. Work scope identified and incorporated into the Agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the Agreement. No additional changes may be executed after the end of the term.
Financial Impact
- The initial Agreement for Architectural Services 157695 was approved for an amount not to exceed $1.5 million, including all subconsultant and reimbursable costs.
- Amendment 1 to the Agreement was approved for an additional amount not to exceed $5 million, including all subconsultant and reimbursable costs.
- Amendment 2 to the Agreement was approved for an additional amount not to exceed $5 million, including all subconsultant and reimbursable costs.
- This amendment will increase the cost of the Agreement by $3.7 million, for a new total amount not to exceed $15.2 million, including all subconsultant and reimbursable costs.
Funding for the amendment is available in the Aviation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to the execution of any amendments. Payments may be made up to Agreement limits for all rendered Agreement services, which may extend past termination of the Agreement.
Concurrence/Previous Council Action
The City Council approved:
- Architectural Services Agreement 157695 (Ordinance S-49328) on Jan. 25, 2023.
- Construction Manager at Risk Services Agreement 157694 (Ordinance S-49323) on Jan. 25, 2023.
- Architectural Services Agreement 157695 Amendment (Ordinance S-50048) on July 3, 2023.
- Construction Manager at Risk Services Agreement 157694 Amendment (Ordinance S-50050) on July 3, 2023.
- Architectural Services Agreement 157695 Amendment (Ordinance S-50916) on May 29, 2024.
- Construction Manager at Risk Services Agreement 157694 Amendment (Ordinance S-50915) on May 29, 2024.
- Construction Manager at Risk Services Agreement 157694 Amendment (Ordinance S-52495) on Dec. 17, 2025.
Location
2485 E. Buckeye Road
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Managers Frank McCune and Amber Williamson, the Aviation Department and the City Engineer.