Title
Refuse Truck Body Repair Contract - IFB 24-FSD-003 Request for Award (Ordinance S-49979)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with American Equipment Services, AMREP Manufacturing Company LLC., Balar Holding Corp. dba. Balar Equipment, BTE Body Company, Inc, Short Equipment, Inc., Spartan Truck Manufacturing, Inc. and Terrific Trucks & Equipment Sales, LLC, to provide refuse truck body repair services for the Public Works Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $18,534,264.
Report
Summary
The Public Works Department manages a fleet of approximately 300 solid waste refuse trucks, predominantly automated side loaders. Last fiscal year, approximately 400 different body repairs were made to the refuse truck fleet. Quick repair of these trucks minimizes downtime, allowing for timely provision of solid waste collection service to Phoenix residents. Contractors will perform all work in accordance with the current standards set forth by the original equipment manufacturer (OEM) for electrical, welding and repair of refuse trucks.
Procurement Information
An Invitation for Bid was processed in accordance with City of Phoenix Administrative Regulation 3.10. Nine groups were identified with the following different body types:
Curbtender, Scorpion, AMREP, Heil, Spartan, Galbreath, McNeilus, NewWay, and Other Manufacturers. The Public Works Department, Procurement Section, received seven bids for all eight groups of refuse body types with an evaluation occurring on labor rate and pickup/delivery fees. All bids are deemed to be responsive to posted specifications and responsible to provide the required goods and services.
Selected Bidders
American Equipment Services - All groups: $390.00
AMREP Manufacturing Company LLC - All groups: $260.00
Balar Holding Corp. dba. Balar Equipment - All groups: $493.00
BTE Body Company, Inc. - All groups: $431.43
Short Equipment, Inc - All groups: $363.00
Spartan Truck Manufacturing, Inc. - Only Group E - Spartan: $332.50
Terrific Trucks & Equipment Sales, LLC. - All groups: $387.00
Contract Term
The contracts will begin on or about July 1, 2023, for a three-year term with two one-year options to extend, for a total contract term of up to five years.
Financial Impact
The value of the contracts will not exceed $18,534,264.
Funding is available in the Public Works Department's budget.
Location
Locations that could request on-site or mobile repairs are:
Glenrosa Service Center: 4021 W. Glenrosa Ave., District 5
Okemah Service Center: 3828 E. Anne St., District 8
Salt River Service Center: 3045 S. 22nd Ave., District 7
Union Hills Service Center: 138 E. Union Hills Drive, District 2
Council Districts: 2, 5, 7 and 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Works Department.