Title
Workforce Management System Software - 14-JLR-003 - Amendment (Ordinance S-50335)
Description
Request to authorize the City Manager, or his designee, to execute amendment to Contract 149753 with Kronos Incorporated to extend contract term and add additional expenditures. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $500,000.
Report
Summary
This contract will provide a new cloud hosted solution which offers better access to automation of scheduling, communication, and deployment of Phoenix Fire Department (PFD) personnel. The Telestaff system allows personnel in staffing positions to quickly identify vacancies that need to be filled and the qualified personnel that are available for those positions. The system has the ability to apply qualifications, certifications and negotiated labor rules to the process of filling a vacancy in order to ensure the appropriate employee is selected. The cloud solution will save PFD technology service providers time and equipment cost by eliminating the need for the Telestaff system to be hosted in the Phoenix Fire Data Center. The workforce management system software will result in improved workforce efficiency, controlled labor costs, and compliance with union rules, laws, and other agency policies.
Contract Term
Upon approval the contract will be extended through Dec. 4, 2024, with an option to extend through Dec. 4, 2025.
Financial Impact
Upon approval of $500,000 in additional funds, the revised aggregate value of the contract will not exceed $1,119,320. Funds are available in the Fire Department’s budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
- Workforce Management System Software Contract 149753 (Ordinance S-45210) on Dec. 5, 2018.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Fire Department.