Title
Tennant Equipment and Machinery Maintenance - Requirements Contract - RFA 18-269 (Ordinance S-45157)
Description
Request to authorize the City Manager, or his designee, to enter into a five-year contract with Tennant Sales and Service Company for the maintenance and repair of Tennant brand custodial equipment for the Phoenix Convention Center. Further request authorization for the City Controller to disburse all funds related to this item. The contract expenditures will not exceed $225,000 over the life of the contract.
Report
Summary
This contract will provide the necessary labor, parts, supplies, and equipment needed to maintain, repair, inspect, and clean Tennant custodial equipment. The equipment includes sweepers, scrubbers, and carpet extractors and is necessary to ensure that Tennant equipment performs at optimal levels to maintain the cleanliness of the facilities and to allow work be completed in an efficient manner.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as a result of an approved Determination Memo which stated that the Tennant Corporation is the only authorized service provider certified to maintain and repair Tennant brand products and machinery.
The Deputy Finance Director recommends that the contract with Tennant Sales and Service Company be accepted.
Contract Term
The five year contract term will begin on or about Dec. 5, 2018.
Financial Impact
The aggregate contract value will not exceed $225,000, with an estimated annual expenditure of $45,000. Funds are available in the Phoenix Convention Center Department’s budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Phoenix Convention Center Department.